Job Opportunities

Estimator Cum Admin

Job description:

Estimator Cum Admin

Vortexen Dynamics Industrial Solutions – Kochi Back-End Office

Location: Kochi, Kerala
Job Type: Full-Time

About Vortexen

Vortexen Dynamics Industrial Solutions is a UAE-based engineering and industrial services company specializing in:

Passive Fire Protection
Fire Stopping Solutions
Industrial Coatings
Oil & Gas Services
Nuclear Industry Support Services
Marine & Industrial Projects
Business Representation Services
To support our growing operations in the UAE, we are seeking an organized and detail-oriented Estimator Cum Admin to join our Kochi Back-End Office.

Position Overview

The Estimator Cum Admin will be responsible for preparing estimates and quotations, supporting tender submissions, maintaining project documentation, coordinating with suppliers and clients, and handling administrative activities related to Vortexen's UAE operations.

The ideal candidate should possess strong analytical, documentation, coordination, and organizational skills, along with the ability to work with technical and commercial information.

Key Responsibilities Estimation & Costing

Prepare BOQs (Bill of Quantities).
Perform quantity take-offs from drawings and tender documents.
Prepare cost estimates and pricing sheets.
Obtain supplier quotations and compare offers.
Support tender submissions and bid preparations.
Coordinate with procurement and operations teams for pricing information.

Tender Support

Review RFQs, RFPs, and tender documents.
Organize technical and commercial documentation.
Maintain tender trackers and submission records.
Support prequalification and vendor registration activities.

Administration

Maintain project files and documentation.
Prepare reports, letters, and correspondence.
Coordinate meetings and follow-up actions.
Manage internal records and databases.
Support operational and project administration activities.

Documentation & Compliance

Maintain supplier and client records.
Support ADNOC and vendor registration documentation.
Track document validity and renewals.
Ensure proper filing and document control.

Coordination

Coordinate with UAE operations teams.
Follow up with suppliers, subcontractors, and service providers.
Assist project teams with documentation and administrative requirements.

Research & Data Management

Conduct supplier and market research.
Maintain databases and trackers.
Support business development and procurement activities through data collection and reporting.

Mandatory Requirements AI Tools Experience (Mandatory)

Candidates must have practical experience using AI tools for:

Documentation
Estimation Support
Proposal Preparation
Research
Reporting
Data Analysis
Productivity Enhancement

Examples:

ChatGPT
Gemini
Claude
Perplexity
Microsoft Copilot
Canva AI
Other AI productivity tools

Preferred Skills

Estimation
BOQ Preparation
Quantity Take-Off
Tender Documentation
Administration
Documentation Control
Procurement Support
Vendor Registration
Microsoft Excel
Word & PowerPoint
Data Management
AI Tools

Preferred Industry Experience

Experience in any of the following industries will be an advantage:

Passive Fire Protection
Fire Stopping
Industrial Coatings
Oil & Gas
EPC Companies
Construction
Mechanical Engineering
Industrial Services

Qualification

Diploma or Degree in Engineering, Commerce, Business Administration, or related field.
Freshers with strong technical aptitude and AI skills may apply.
Experience in estimation, tendering, administration, or project coordination is preferred.

What We Offer

Exposure to UAE & GCC Projects
International Project Support Experience
AI-Driven Work Environment
Career Growth Opportunities
Professional Development
Opportunity to work on ADNOC and Industrial Sector Projects

How to Apply

Send your updated CV to:

hr@vortexen.com

Subject:
Application – Estimator Cum Admin

Candidates with estimation, administration, tender documentation, BOQ preparation, and AI tools experience will be given preference.

Work Location: In person